[Please note that this is a translation of policy written in Japanese, and Policy in Japanese will prevail in any circumstances]
634 Co., Ltd. (the “Company”) shall comply with Act on the Protection of Personal Information and other relevant laws and regulations, keeping “Reliability First” in mind. For the purposes of appropriately utilizing and managing personal information, the Company shall implement and maintain Personal Information Protection Policy indicated below.
1. Basic attitude
To implement the Personal Information Protection Policy, the Company has established its internal rules and management systems relating to handling of personal information and deliberately anonymized information. The Company shall fully verse its workers, including without limitation officers, employees, contracted employees, part-timers and dispatched personnel, etc., and shall maintain and improve the rules and systems for the appropriate implementation of the Personal Information Protection Policy.
2. Appropriate management
（1）The Company shall hold personal information within the scope required to achieve the intended use of such information. The Company shall make efforts to keep such information accurate and up-to-date.
（2）The Company shall take measures to ensure the appropriate safety management of personal information, and shall make the necessary improvements to prevent the loss, leaking, destruction, alteration, etc. of personal information.
3. Specification of the purposes of utilizing personal information
（1）The Company shall obtain personal information appropriately and fairly. Necessary explanations such as the purposes of collection and utilization of personal information, etc. shall be clearly announced when the Company receives personal information directly from customers, or shall be announced on its website.
（2）The Company shall announce necessary explanations on its website, including the purposes of collection and utilization of personal information, when such information is received indirectly.
4. Compliance with the purposes of personal information utilization
（1）The Company shall use personal information within the scope of the purposes announced on its website.
（2）Should the Company use personal information beyond the purposes announced on its website, the Company shall in advance notify it to persons concerned and shall get their prior consent.
5. Disclosure to third parties
The Company may provide personal information to its group companies, partners, or other
such parties, following procedures required by laws, regulations, and other rules.
1 When it is necessary to protect the life, body or property of a person and it is difficult to obtain the consent of the person.
2 When it is particularly necessary to improve public health or promote the sound development of children, and it is difficult to obtain the consent of the person.
3 When it is necessary for a national institution or a local public body or a person entrusted with it to cooperate in carrying out the affairs stipulated by law, and when there is a risk of hindering the performance of the relevant affairs by obtaining the consent of the person.
4 When the following matters are announced or announced in advance and the Company notifies the Personal Information Protection Commission.
(1)Include provision to third parties in the purpose of use
(2)Items of data provided to third parties
(3)Means or method of provision to a third party
(4)Stop providing personal information to third parties at the request of the person
How to accept the request of the person
Notwithstanding the provisions of the preceding paragraph, in the following cases, the information is provided to a third party.
When we outsource all or part of the handling of personal information to the extent necessary to achieve the purpose of use
When personal information is provided due to business succession due to merger or other reasons
When personal information is used jointly with a specific person, the fact, the items of personal information used jointly, the range of people who jointly use it, the purpose of use of the person who uses it, and When the name or name of the person responsible for the management of the personal information is notified to the person in advance or placed in a state where the person can easily know.
7. Disclosure and Correction, etc. of Retained Personal Information
The Company shall respond promptly to requests to disclose, correct, or cease using retained personal information, or other requests relating to such information, after confirming the identity of the person making the request.
8. Handling of deliberately anonymized information
(1）The Company shall announce on its website or elsewhere the necessary explanations required under laws, regulations or other rules when it produces or provides deliberately anonymized information.
（2）The Company shall enact safety measures stipulated under in-house regulations regarding deliberately anonymized information.
9. Change in Policy
The contents of this policy may be changed without notifying the customer, except for laws and regulations and other matters specified otherwise in this policy.
For inquiries regarding this policy, please contact the following.
Address：Yochomachi 13-23-001, Shinjuku, Tokyo, Japan
Company Namse：634, Inc.